Rules of Procedure For Conducting
NEOEA Representative Assembly Session
- DELEGATE REGISTRATION – The close of registration will
be one hour after the printed Representative Assembly starting
time.
- BASIC CONCEPT – Parliamentary procedure is designed to assist
the assembly in accomplishing its work. All members have the right to be
heard, but the individual, as in any community, may at times have to submit
to the interests of the majority.
- DISCUSSION AND DEBATE – No member shall speak more than twice
on the same motion or question. The floor will be assigned to those seeking
recognition in the order in which the chair observes them taking places
at the microphones. The time limit is five minutes for each speech.
- VOTING – Vote shall be oral (aye-no) except when the assembly
indicates a desire for other methods.
- COMMITTEE ACTION – Any item referred to a committee must indicate
the method of committee selection (appointed or elected), the number to
be placed on the committee, and when the committee is to report.
- DECORUM IN DEBATE – The objective is to debate ideas, not personalities.
It is best to refer to the previous speaker as “the previous speaker.”
- PREVIOUS QUESTION – Following a motion to close debate, the chairperson
shall ask for an immediate second.
- RULES OF ORDER – Robert’s Rules of Order Newly Revised shall
be the authority governing all matters not covered in these standing rules
or any other rules of procedure adopted by the Representative Assembly.
- INTRODUCTION OF RESOLUTIONS AND NEW BUSINESS – Resolutions may
be submitted to the Resolutions Committee up to one hour after the assembly
is called to order. Introduction of new business will be completed before
the luncheon recess. All new business items are to be written and placed
in the hands of the Executive Director or designee at the time they are
presented. (It is suggested that those persons desiring to introduce items
of new business bring at least 300 copies of the proposal with them to
be distributed to the delegates. If this is impossible, please mail a copy
of the proposal to the NEOEA office.)
- RESOLUTION ASSISTANCE – The Resolutions Committee will meet prior
to the Representative Assembly and for one hour after the call to order.
Delegates may ask the committee for assistance in writing new resolutions
or in amending existing ones. The committee shall recommend, subject to
a final ruling of the Chair, whether submitted items are resolutions or
new business items.
- ORDER OF RESOLUTIONS CONSIDERATION – Resolutions submitted by
the Resolutions Committee are recommendations of a standing committee.
At the appropriate time in the agenda, the reporting member will provide
an opportunity for delegates to call out the letters and numbers of resolutions
to be considered separately. By asking that a recommended resolution be
held, a delegate will cause it to be considered separately. After delegates
have had the opportunity to hold proposed resolutions, those not so held
will be considered in one motion to approve them. Following the disposition
of that motion, the assembly will consider the recommended resolutions
which have been held. Following the disposition of those resolutions, delegates
may submit additional resolutions from the floor, provided that a) they
have been prepared in writing early enough to be duplicated or b) written
copies have been provided in sufficient number for the needs of the assembly.
- ORDER OF DISCUSSION – Items of new business will be numbered
in the order they are presented, and all discussion and action on these
items will take place under “Action on New Business Items.” Action
required on committee reports will take place immediately following each
report.
- NEOEA CAUCUS – The meeting of the NEOEA Delegates to the OEA
Representative Assembly, or any other meeting of those delegates, shall
be considered an NEOEA Caucus and shall abide by the actions of the NEOEA
Representative Assembly.
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